69th IAEA General Conference

Opening of the 69th Regular Session of the General Conference

The 69th regular session of the General Conference will open on Monday, 15 September 2025, at 10.00 a.m. It will be held in the M and C Buildings of the Vienna International Centre (VIC).

Plenary meetings will be held in the Plenary Hall in the M Building (first floor), while meetings of the Committee of the Whole will be held in Board Room C in the C Building (fourth floor).

Unless otherwise decided by the Conference, morning meetings will begin at 10.00 a.m. and afternoon meetings at 3.00 p.m. Delegates are requested to be in their places by those times to allow meetings to start punctually. Evening meetings, as and when they become necessary, will be announced accordingly during the session.

Pre-Session Consultations

During the weekend preceding the opening of the General Conference (Saturday, 13 September 2025 and Sunday, 14 September 2025), facilities for group meetings can be made available on request. Member States are urged to avail themselves of these facilities with a view to achieving agreement on organizational matters (e.g., regarding the composition of the General Committee) before the General Conference opens on Monday, 15 September 2025. This will contribute to the smooth running of the General Conference. Meeting facilities should be reserved by Wednesday, 10 September 2025 at the latest, through the Agency’s Conference Services Section. Requests should be submitted by email to General Conference Room Reservations.

Invitations

Invitations to the General Conference will be sent out in June 2025, including information on registration.

Cost of Attendance

Member States are also reminded that, in accordance with Rule 26 of the Rules of Procedure of the General Conference, the cost of attendance at the General Conference of the delegation of each Member State shall be borne by the Member State concerned.

Seating Arrangements in the Plenary

Member States are kindly advised that seating arrangements will start with Ghana, as the Member State chairing the Board of Governors.

Access to and Submission of Documents

In line with the Agency’s environmentally friendly and paper-smart concept for the distribution of documents, General Conference documentation will be available electronically during the 69th IAEA General Conference). Draft resolutions will be available on GovAtom. Delegates are urged to bring a tablet computing device and make full use of this service so as to reduce the costs to the Agency of printing and distributing hard copies of documents. Should the use of electronic versions not be practical or possible, hard copies can be obtained, upon request, at the Documents Counter near the Plenary Hall (M Building, first floor).

Daily summaries of meetings will be made available online. All events will also be displayed on monitors throughout the M and C Buildings.

Delegates wishing to submit draft resolutions or other documents to the Conference during the session are requested to provide the text as early as possible to the SEC-PMO Contact Point. This will greatly facilitate the conduct of business, particularly in the Committee of the Whole, which normally has to consider and make recommendations on a large number of draft resolutions.

Working Languages and Interpretation

The working languages of the General Conference are Arabic, Chinese, English, French, Russian and Spanish, and statements made in any of these languages during the formal meetings of the General Conference will be interpreted simultaneously into the other working languages. Delegates are asked to send to General Conference Statements a written text of their statement in advance, in both PDF and Word formats, in one of the working languages.

If delegates wish to make a speech in a language other than one of the working languages, they should, in accordance with Rule 87 of the Rules of Procedure of the General Conference, themselves arrange for interpretation into one of the working languages and inform the Secretariat as soon as possible, providing an advance copy of their statement in English for the benefit of the interpreters.

Distribution of Printed Material by Delegations during the GC

Delegates may distribute printed material intended for Conference participants in the designated area in the M Building. Delegates may not distribute printed material inside the Plenary Hall. If you have any questions in this regard, please contact the Conference Services.

Technical Cooperation Meetings

Meetings of the representatives of the AFRA, ARASIA, ARCAL and RCA cooperative agreements, as well as of Member States from the Europe region, will be made available once the schedule has been finalized.

Consultations with the representatives of Member States engaged in technical cooperation activities with the Agency will be held prior to the General Conference session. For delegations present in Vienna only during the week of the General Conference, and for specific issues or special problems, meetings will be arranged during that week.

Side Events and Visits Organized in Conjunction with the General Conference

The closing date for the submission of GC side events proposed by Member States is Friday, 30 May 2025. 

1. Guidelines
2. Submission form

Exhibitions and Displays

The closing date for the submission of GC exhibitions proposed by Member States is Friday, 30 May 2025.

1. Guidelines
2. Submission form

IAEA Conferences and Meetings App

The IAEA Conferences and Meetings App can be downloaded for free through the Apple iTunes Store, for iPhone and iPad users, or throuth the Google Play Store, for those with Android devices.

The app allows participants to:

• Put together their own personalized schedule of events and activities related to the IAEA General Conference, as well as access up to date information about scheduled events;
• Receive updates regarding the speakers’ list for the Plenary and the starting times for sessions of the Plenary and the Committee of the Whole;
• View PowerPoint presentations of those speakers who have permitted their release after the presentation; and
• Access all General Conference documentation open to the public here.

For assistance related to using the app, please contact the General Conference Contact Point.

Non-Smoking Policy at the VIC

Smoking in the VIC is restricted to designated smoking shelters at the following locations on level P-3:

• The designated smoking shelter between Towers A and B;
• The designated smoking shelter in front of Tower D; and
• The designated smoking shelter between Towers D and E.

Smoking, including the use of electronic cigarettes, is not permitted in any other area of the VIC, including terraces, the Memorial Plaza and all other open spaces.

Services at the VIC

Information about services at VIC is available here.

Catering Facilities

Snacks and beverages will be available at the coffee corners in the following areas:

•  M Building: Ground and 1st floors

•  C Building: 4th and 7th floors

The VIC Restaurant and Cafeteria are situated on the ground floor in the F Building where Lunch is available from 11.30 a.m. to 2.30 p.m.

Payment at all VIC catering facilities is ONLY possible by debit or credit card or with the Eurest card which can be purchased at the cafeteria. Cash payments for breakfast and lunch will be accepted at one register in the Cafeteria.

Disclaimer

The IAEA has become aware that tickets for IAEA events, such as conferences, meetings and the General Conference, are being offered for sale by commercial entities via their respective websites, whereby these entities are using commercial business‑model packages to solicit the purchase of such tickets. Please note that the IAEA does not charge fees for participation in IAEA events. Eligible participants in IAEA events are accredited by the IAEA directly, subject to the relevant IAEA legal framework. Therefore, the IAEA neither endorses, nor will it be held responsible for, such fraudulent practices. The IAEA recommends that the recipients of such solicitations exercise extreme caution and that they report such activities to local authorities for appropriate action.

Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events

The IAEA adheres to the Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events (the Code of Conduct), endorsed by the High-level Committee on Management of the United Nations (UN) system in July 2019.

All UN system events are guided by the highest ethical and professional standards and the IAEA commits to engaging in events at which everyone can participate in an inclusive, respectful and safe environment.

All participants of the 69th regular session of the General Conference are expected to uphold the standards set out in the Code of Conduct.

To report a matter related to harassment, contact the United Nations Security and Safety Service (UNSSS) Security Operations Centre at +43 1 26060 3903/4.

Greening the General Conference

The IAEA General Conference is going green. To demonstrate its commitment to sustainability, the IAEA will organize the conference as a Green Meeting according to the guidelines of the Austrian Ecolabel. This means that the IAEA will keep the ecological impact of the General Conference as low as possible. The VIC is already a workplace that is powered by carbon neutral electricity from 100% renewable sources. There will be a focus on the areas of paper-smart documentation, waste reduction and recycling, and environmentally friendly catering.

The IAEA, as the organizer, will contribute to making the General Conference a green meeting. Delegates can play a role in this endeavour by choosing environmentally friendly options when planning their participation [i.e. choosing environmentally certified accommodation, giving feedback via the IAEA Conference and Meetings App, sorting waste for recycling and returning name badges, among others]. Further information about how to effectively contribute to climate protection, both locally and globally, can be found here.

Vienna has an efficient public transport network — buses, trains, trams and underground lines — that covers most of the city. The IAEA encourages participants to make full use of these greener modes of transport. For more information, please refer to the above section.

Additional information on Greening the Vienna International Centre (VIC) can be found here.