International Conference on Nuclear Security: Shaping the Future - Logistics and FAQ

Logistics and FAQ

Location and How to reach the Vienna International Centre (VIC)

This event will take place at the IAEA’s Headquarters, which is located at the Vienna International Centre (VIC):

International Atomic Energy Agency
Vienna International Centre (VIC)
Wagramerstrasse 5
1220 Vienna
Austria

Map →

A general guide to the VIC is available here.

Meeting participants are encouraged to use public transportation to get to the VIC.

Issuance of Conference Badges

Access to the VIC is handled by the UN Security and Safety Service (UNSSS) with the issuance of a photo badges. Registered participants will receive an email notification from the United Nations Pass Office in advance of the event for the purpose of uploading a passport-sized coloured photograph (.jpeg format) for the preparation of conference badges. Failure to successfully upload a photograph will result in having to line up at the United Nations Pass Office to be photographed and have the badge issued on site.

Please bring with you an identification document with picture to facilitate your entry to the meeting premises and to facilitate the registration process.

Opening times of the United Nations Pass Office are as follows:

• Monday to Friday, 08:00 – 16:00

When arriving on Monday morning, please ensure you arrive at least one hour before the opening session as a high number of attendees and long queues are to be expected.

Hotel Accommodation

Participants must make their own travel and hotel arrangements. Hotels which are offering a reduced rate for the conference are listed here. Hotels with the following logo  are environmentally friendly and have been certified with the Austrian "Umweltzeichen". Participants are encouraged to stay in hotels that are environmentally friendly and that support the Agency's greening efforts. 

Should participants wish to take advantage of the reduced rates, reservations should be made by e-mailing the hotel directly and not online via the hotel website or booking portals. Please note all rates are subject to availability and may not be available during peak times. The IAEA is not in a position to assist participants with hotel bookings, nor can the IAEA assume responsibility for paying cancellation fees or for re-bookings and no shows.

Visa

Registered participants shall comply with the entry requirements to Austria and shall apply for a visa, if necessary, as soon as possible. For more information, please refer to the Austria visa information. 
Please note that the IAEA can assist with visa matters as early as 3 months but not later than 4 weeks in before your travel. 

Code of Conduct

To prevent harassment, including sexual harassment, the IAEA adheres to the UN Code of Conduct. 

The Code of Conduct applies to any UN system event, which shall include meetings, conferences and symposia, assemblies, receptions, scientific and technical events, expert meetings, workshops, exhibits, side events and any other forum organized, hosted or sponsored in whole or part by a UN system entity wherever it takes place, and any event or gathering that takes place on UN system premises whether or not a UN system entity is organizing, hosting or sponsoring.

The Code of Conduct applies to all participants at a UN system event, including all persons attending or involved in any capacity in a UN system event. The UN system or other entity responsible for a UN system event commits to implementing the Code of Conduct. The Code of Conduct is not legal or prescriptive in nature. It supplements, and does not aect, the application of other relevant policies, regulations, rules and laws, including laws regulating the premises in which the UN system event takes place and any applicable host country agreements.

Conference Materials

The preliminary programme will become available on the conference website and a final version will be uploaded prior to the start of the event. Further conference material will be available in the IAEA Conference and Meetings App.

Accessibility Statement 

An accessibilty statement for the venue is available here. 

Greening

To demonstrate its commitment to sustainability, the IAEA will organize this conference as a green meeting according to the guidelines of the Austrian Ecolabel.

There will be a focus on the areas of paper smart documentation, waste reduction and recycling, and environmentally friendly catering.

We kindly ask our participants to consider the following:

If  possible, use environmentally compatible public means of transport to travel to the event location. In Vienna we suggest using public transportation or walking. Please consider offsetting your CO₂ emissions through compensation payments, when travelling by car or plane.

Consider choosing an eco-labelled hotel.

Please make use of the environmentallyfriendly offers of your hotel (change of towels and bedlinen only when needed for example). Turn off all lights, electronic equipment (TV, air condition system, heating, computer etc.) when you leave the hotel room for some time.

Dispose of your waste (PET, glass, paper, metal, batteries, etc.) via the separate collection systems provided at the hotel and at the event venue.

Please bring your own writing utensils. Your badge can be returned at the exit at Gate 1 after the event.

Conference App

The IAEA Conferences and Meetings App provides a one-stop access to information on the Conference, exhibitions and scheduled side events. The app also allows users to put together their own personalized schedule of events. Via this app participants will be able to view contributed papers and the latest conference programme, message other participants, and view PowerPoint presentations released after the event. Participants will receive an email inviting them to register for the app approximately one week before the conference.

For iPhone or iPad users, get your free download through the Apple iTunes Store; those with Android devices can visit the Google Play Store.