Third Special Session of the General Conference

Registration

Designated focal points are requested to register all members of their delegation through the InTouch+ online portal, accessible here. Registration will be open as of 16 January 2023 and should be completed by 11.00 am on 23 January 2023.

For any questions regarding the registration process, please send an email.

Credentials

Heads of Delegation (but not other members of delegations) will require credentials specifically for the special session, even if they are already accredited to the Agency in some other capacity (for example, as Resident Representative).

It is emphasized that, in accordance with Rule 27 of the Rules of Procedure of the General Conference, original credentials must be issued either by the Head of State or Government or by the Minister of Foreign Affairs of the Member State concerned and must be submitted to the Director General. The original (hard copy) credentials should be hand delivered to the Credential Office at the IAEA, Office of Legal Affairs (Room 2780 on the 27th floor of the A Building in the VIC), before the start of the session.

It should be noted that credentials cannot be accepted during registration at Gate 1 of the VIC.

For any assistance regarding credentials, please contact the Credentials Officer.

Formalities on arrival

In principle, badges should be collected in person. However, collection of pre-printed badges is possible by an authorized person upon presentation of an official letter or note specifying the name of the collector and listing the names of participants whose badges are to be collected. Please note that once collected, badges cannot be returned to the Registration Desk nor reprinted. Badges can be collected at the IAEA Registration Desk at Gate 1 as of 8.00 a.m. on Friday, 27 January 2023.

Participants who have not registered online and participants who did not send a photograph are requested to enter through Gate 1 and proceed to the designated IAEA Registration Desk, where staff will assist them with the registration process and/or photo badging. A photo ID and a copy of the official nomination are required to be presented at the IAEA Registration Desk.

Heads of Permanent Missions and diplomatic staff accredited to the IAEA will not be issued additional individual badges but must ensure that their current ground passes are valid by the time of the special session of the General Conference.

Information on accessing the VIC

Delegates attending the Third Special Session of the General Conference are advised to allow for extra time to access the VIC, especially on 27 January 2023, and to use public transportation, when possible.

• Access to the VIC by temporary drivers/vehicles
  
  During the Third Special Session of the General Conference, the cars of Permanent Missions and of Permanent Mission staff registered with the VIC Garage Administration can be parked as usual in the VIC.
  
  Apart from drivers and cars of Permanent Missions, additional chauffeured cars may be allowed entry to the VIC for the duration of the Conference. Drivers who are not in possession of a valid VIC driver badge shall be registered through the General Conference online registration system as ‘Support Staff’, with the remark ‘Driver’. Both, the temporary VIC access permits and the drivers’ badges shall be collected in advance, as they will be required when accessing the VIC. Information and procedures with regards to temporary VIC access permits is available here.
   
• VIC Guidebook for People with Disabilities
  
  See the VIC Guidebook for people with disabilities here.
   
• VIC Sustainable Transportation
  
  See information on VIC sustainable transportation here.

Seating arrangements in the Plenary

Member States are kindly advised that the seating arrangements will start with Czech Republic, the Member State chairing the Board of Governors. In the Plenary Hall two seats will be allocated to each Member State.

Plans

• Plenary hall floor plan
• VIC overview
• Delegations’ entry and drop off points

Live Streaming

The Third Special Session of the General Conference at the M Plenary Board Room B/M1 is streamed live.

Services

Information about services at the Vienna International Centre (VIC) is available here.

Disclaimer

The IAEA has become aware that tickets for IAEA events such as conferences, meetings and the General Conference, are being offered for sale by commercial entities via their respective websites, whereby these entities are using commercial business-model packages to solicit the purchase of such tickets. The IAEA wishes to advise that it does not charge any fees for participation in IAEA events. Eligible participants in Agency events are accredited by the IAEA directly, subject to the relevant IAEA legal framework. Therefore, the IAEA neither endorses, nor will be held responsible for, such fraudulent practices. The IAEA recommends that the recipients of such solicitations exercise extreme caution and that they report such activities to local authorities for appropriate action.

Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events

The International Atomic Energy Agency (IAEA) adheres to the Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events (the Code of Conduct), endorsed by the High-level Committee on Management (HLCM) of the United Nations system in July 2019.

All UN system events are guided by the highest ethical and professional standards and the Agency commits to engaging in events at which everyone can participate in an inclusive, respectful and safe environment.

All participants of the Third Special Session of the General Conference are expected to uphold the standards set out in the. Code of Conduct.

Greening the GC

The Third Special Session of the IAEA General Conference is going green. To demonstrate its commitment to sustainability, the IAEA will organize the conference as a green meeting according to the guidelines of the Austrian Ecolabel. This means that the IAEA will keep the ecological impact of the General Conference as low as possible. The Vienna International Centre is already a workplace that is powered by carbon neutral electricity from 100% renewable sources. There will be a focus on the areas of paper smart documentation, waste reduction and recycling, and environmentally friendly catering.

The IAEA as organizer will contribute to making the General Conference a Green Meeting. Delegates can have a role in this endeavour and are encouraged to choose environmentally friendly options when planning their participation. Small actions can make a big difference: choosing environmentally certified accommodation, giving feedback via the IAEA Conference and Meetings app, sorting waste for recycling, and returning name badges - these will all help to reduce the environmental impact. Information on how to effectively contribute to climate protection, both locally and globally can be found here. 

Vienna has an efficient network of public transport - buses, trains, trams and underground lines - that covers most of the city. The IAEA encourages participants to make full use of these greener modes of transportation.

Additional information can be found at the following links:

• Greening the VIC