International Conference on Advances in Destructive and Non-Destructive Analysis for Environmental Monitoring and Nuclear Forensics
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ANNOUNCEMENT AND CALL FOR PAPERS
The objectives of the Conference are:
The Conference aims to bring together scientists and users to exchange information on the contemporary state of the scientific methods in this field; to discuss laboratory capabilities and the availability of laboratories for environmental sampling analysis and those with nuclear forensic analytical capability; and to identify available information on characterized nuclear material profiles. Problems and the need for further development will be discussed, as well as necessary arrangements for making forensic analysis capabilities more available.
4. PROGRAMME STRUCTURE
The opening session will include welcoming addresses by representatives of the IAEA and ITU, as well as keynote lectures on nuclear forensic science in the context of the international illicit trafficking of nuclear material.
A series of topical sessions will then cover selected topics relating to environmental sampling and nuclear forensic science. One or more keynote speakers will address each topical session, which will be moderated by two chairpersons. The chairpersons will summarize the sessions and the related poster sessions. They will prepare the recommendations for the concluding session.
At the concluding session the topical session chairpersons will present their summaries, which should lead to the formulation of recommendations for the scientific community.
5. SCOPE OF THE TOPICAL SESSIONS
The subjects covered in the topical sessions will comprise:
6. CONTRIBUTED PAPERS AND POSTERS
Concise papers on issues falling within the topics outlined in Section 5 may be submitted as contributions to the Conference. All papers, apart from invited review papers, must present original work; they should not have been published elsewhere.
Deadline for submission
A completed Form for Submission of a Paper (see attached Form B), together with the Participation Form (see attached Form A), and two copies of an extended synopsis (in English) of up to 800 words (i.e. two A4 format pages of single spaced typing or the equivalent, including any tables or diagrams and a few pertinent references) must be sent to the competent national authority for official transmission to the IAEA by 3 June 2002 (see Section 15 below). Contributions submitted after the deadline cannot be considered. In addition, the extended synopsis should also be sent by e-mail to the Scientific Secretary, D.M. Fischer (D.Fischer@iaea.org).
The synopsis should give enough information on the contents of the proposed paper to enable the selection committee to evaluate it. Introductory and general matters should not be included. The synopsis, if accepted, will be reproduced in unedited form in the Book of Extended Synopses; therefore, the original must be submitted as camera-ready copy in the form that the author wishes to have the work presented. The general style and presentation should be as in the attached sample. The extended synopsis and the paper itself should be prepared using commonly available word processing software. The IAEA uses Microsoft Word. In the letter of submission the author should note the specific software used.
Acceptance of papers for oral presentation and poster presentation
Given the number of papers anticipated and the need to provide ample time for discussion, the number of papers that can be accepted for oral presentation is limited. Authors who would prefer to present their papers in a poster session are requested to indicate this preference in their letter accompanying the extended synopses.
Shortly after the Paper Selection Meeting end of June 2002, the authors will be informed whether their papers/posters have been accepted for presentation on the basis of their extended synopsis. Guidelines for the preparation of the papers/posters and further details concerning the oral presentations at the Conference will be provided at that time. The deadline for the submission of the full papers will be 2 September 2002. Papers submitted after this deadline will be removed from the programme. The IAEA reserves the right to refuse the presentation or publication of any paper that does not meet the expectations raised by the information originally given in the extended synopsis.
All persons wishing to participate in the Conference are requested to complete a Participation Form (Form A) and send it as soon as possible to the competent national authority (Ministry of Foreign Affairs or national atomic energy authority) for subsequent transmission to the IAEA. Participants will be accepted only if their Participation Forms are transmitted through the competent official authority of a Member State of the IAEA or by an organization invited to participate.
Participants whose designations have been received by the IAEA will be notified directly two to three months before the Conference.
No registration fee is charged to participants.
As a general rule, the IAEA does not pay the cost of attendance, i.e. travel and living expenses, of participants. However, limited funds are available to help meet the cost of the attendance of selected specialists mainly from Member States receiving technical assistance under the IAEA’s Technical Co-operation Programme. Generally, not more than one grant will be awarded to any one country.
If governments wish to apply for a grant on behalf of one of their specialists, they should address specific requests to the IAEA to this effect. Governments should ensure that applications for grants:
Applications that do not comply with the conditions stated under (a) and (b) cannot be considered.
The grants awarded will be in the form of lump sums and will usually cover only part of the cost of attendance.
9. PROCEEDINGS OF THE CONFERENCE
The proceedings of the Conference will be published by the IAEA soon after the Meeting in camera-ready (unedited) form as a CD-ROM.
Each author is responsible for providing a camera-ready copy and a computer text file of the final version of each paper at the latest by the last day of the Conference, otherwise the paper will not be included in the proceedings.
All participants will receive a free copy of the proceedings.
10. WORKING LANGUAGE
The working language of the Meeting will be English. All communications sent to the IAEA should be in English.
11. DISTRIBUTION OF DOCUMENTS
A preliminary programme of the Conference will be sent to participants before the Meeting.
The final programme and the Book of Extended Synopses will be distributed on registration.
Detailed information on accommodation and other relevant information will be sent to all designated participants well in advance of the Conference.
Designated participants who require a visa to enter Germany should submit the necessary application to the nearest diplomatic or consular representative of Germany as soon as possible. Please note that Germany is a Schengen State and therefore persons who require a visa will have to apply for a “Schengen Visa”. The time required by German officials to process visa applications can be two weeks or more; applicants are advised to secure the visa well in advance of the Conference, at least 21 days before entry into Germany.
The address of the Secretariat is:
International Atomic Energy Agency
Telephone No.: +43 1 2600 (0) plus extension
The Scientific Secretary of the Conference is Diane Fischer, IAEA, Division of Concepts and Planning (telephone no. +43 1 2600/ext. 26347 or 26301; e-mail address: D.Fischer@iaea.org). Conference organization is provided by Regina Perricos, Conference Service Section, Division of Conference and Document Services (telephone no. +43 1 2600/ext. 21315 or 21311; e-mail address: R.Perricos@iaea.org).
15. CHANNELS OF COMMUNICATION
The Participation Form (Form A) and the Form for Submission of a Paper/Poster (Form B), together with two copies of each synopsis, and, if applicable, the Grant Application Form (Form C), should be sent to the competent national authority (Ministry of Foreign Affairs or national atomic energy authority) for official transmission to the IAEA.
Subsequent correspondence on scientific matters should be sent to the Scientific Secretary and correspondence on administrative matters to the IAEA Conference Service Section.
16. CONFERENCE WEB PAGE
The Conference web page address is:
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