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IAEA

INB

International Conference on Safety Culture in Nuclear Installations

2 - 6 December 2002
Rio de Janeiro, Brazil

organized by the
International Atomic Energy Agency (IAEA)

hosted by the
Government of Brazil

in co-operation with
Eletrobras Termonuclear S.A. – Eletronuclear and
Industrias Nucleares Brasileiras – INB

Programme
Circular Letter to Participants
List of Posters
Hotel Information. Rio Othon Palace Hotel, Hotel Savoy Othon Travel.
Map of Rio de Janeiro
Map of Copa Cabana

ANNOUNCEMENT AND CALL FOR PAPERS


    1. BACKGROUND

    Ever since the concept of Safety Culture was first introduced in relation to the Chernobyl accident it has been an issue that the nuclear community has striven to understand, develop and improve. Although nuclear organizations may differ in their understanding of safety culture, it has never ceased to be of major concern in trying to achieve excellence in the safety performance of nuclear installations. The continued use of the term worldwide illustrates that it captures the insight gained through years of experience, that safety is reached through the people managing and operating nuclear installations. Also, that leadership commitment and the management strategies applied set the framework for how people will think and behave in relation to safety. The strong support for this notion is further illustrated by the fact that the Convention on Nuclear Safety also adheres to the contracting parties ‘desire to promote an effective nuclear safety culture’.

    Today, when many nuclear organizations are facing new challenges, either externally imposed (economical or political) or created internally (e.g. reorganizations), it has become even more apparent that success in the long-term relies on a strong safety culture and good safety management based on the insight, knowledge and ability to manage the unique interaction between technology, economics, human factors and safety in a changing environment. These challenges are not only confronting the management teams of nuclear power plants, but also governments, regulators, owners, operators and staff, all of whom have a role to play in ensuring that the changes are dealt with safely and successfully.

    The IAEA has in recent years further developed its program of support to Member States in enhancing the safety culture of nuclear installations. The objectives of the programme have been to gain a common understanding of the concept itself, the developmental stages of safety culture and how, through good management practices and leadership, to improve safety culture in the long-term. While this programme was in the beginning focused mainly on nuclear power plant reactors, it has now come to include non-power reactors and other facilities in the nuclear fuel cycle.

    In 1995, an International Topical Meeting on Safety Culture in Nuclear Installations was held in Vienna, which served as an important forum for the exchange of experiences. Since then, many new initiatives have been taken and many programmes implemented around the world to improve the management of safety and enhance the safety culture of nuclear installations. It is of paramount importance that co-operation and learning be further promoted. The IAEA has therefore taken the initiative in organizing an international conference on “Safety Culture in Nuclear Installations”. This forum will facilitate the sharing of the achievements and challenges involved in the management of safety and safety culture and the determination of priorities for future work and areas needing further international effort.

    2. OBJECTIVE

    The objective of the Conference is to foster the exchange of practical experience in the management of safety and safety culture, with the aim of developing international understanding on:

    • The present status of these issues;
    • Priorities for future work; and
    • Needs for strengthening international co-operation, including recommendations for future activities for the IAEA.

    3. TOPICAL AREAS

    The following topical areas have been identified by the Conference Programme Committee as subjects for Conference sessions.

    Topic Area 1: Management of Safety and Safety Culture

    This topic will cover advances, insights and challenges in nuclear safety that are related to organizational and management factors. Typical issues will include:

    • Practical applications of safety management models;
    • Perspectives on the relationship between safety management and safety culture;
    • The role of leadership in achieving high standards of safety;
    • Current and future challenges that impact on safety culture and safety management (e.g. the impacts of competition, changing economic and political circumstances, workforce demographics etc.); Key lessons learned from major events;
    • Practical applications of safety culture concepts (e.g. learning organizations, training, staff communications etc.);
    • Advances in human performance.

    Topic Area 2: The Role of the Regulator

    This topic deals with the inputs and concerns that the nuclear regulatory authorities have with regard to the management of safety and safety culture of licensees. Typical issues will include:

    • What is an appropriate role for a regulator in the area of management of safety and safety culture?
    • What is the Influence of different regulatory strategies?
    • How can regulators inspect and monitor the management of safety and safety culture?
    • What is the safety culture of the regulator?

    Topical Area 3: Assessment of the Management of Safety and Safety Culture

    This topic deals with advances in assessing the state of safety management and safety culture. Typical issues will include:

    • Practical assessment techniques;
    • Suitable indicators for safety culture;
    • Lessons learned from events.

    Topical Area 4: Changing the Safety Culture

    This topic deals with the mechanisms involved in organizational change and how to promote motivation for change and enhance the existing safety culture. Typical issues will include:

    • The culture change process;
    • Advances made in creating or changing a safety culture: Safety Culture Enhancement Programs (SCEP);
    • Sustainable improvements.

    4. AUDIENCE

    The Conference is directed at a broad range of experts in the areas of safety management and safety culture, including professionals from the different disciplines involved in the safety of nuclear power plants, installations dealing with other parts of the fuel cycle, and research reactors. It is aimed at both licensees and regulators.

    5. PROGRAMME STRUCTURE

    The Conference programme will be aimed at combining maximum flexibility with efficiency and will include the following:

    • An Opening session will address the Conference objectives.
    • A Background session on the first day that will, through leading experts, give an overview of the fundamentals and recent developments in the area of Management of Safety and Safety Culture. The present IAEA programme in this area will also be included.
    • A Panel discussion by senior executives from nuclear organizations that will address the challenges of developing and maintaining a strong safety culture.
    • A Plenary session at which keynote speakers will address the topical areas outlined in Section 3.
    • Technical sessions in the four topical areas with presentation of selected contributed papers.
    • A Poster session at which all accepted contributed papers may be presented as a poster.
    • Moderated discussions of all presented papers and posters.
    • Visits to Eletronuclear’s Angra 1 and 2 nuclear power plants and INB’s fuel fabrication facilities. On-site meetings and discussions on the safety culture assessment and enhancement programmes.
    • A Final Session will include a presentation by a distinguished speaker on the concept and development of safety culture as reflected by former and present INSAG members. Summaries, conclusions and recommendations for future development will round up the conference.

    6. PARTICIPATION

    Anyone wishing to participate in the Conference must send a completed Participation Form A to the appropriate government authority for subsequent transmission to the IAEA. A participant will be accepted only if the Participation Form is transmitted to the IAEA by one of the official channels (see Section 9). Further details on the logistics of the Conference will be sent well in advance to all participants whose official designation has been received.

    7. CONTRIBUTED PAPERS AND POSTERS

    Contributions to the Conference, in the form of concise papers not exceeding four pages in length, are welcome. These papers will not be presented orally but will be printed in the book of contributed papers, which will be distributed to all participants upon registration at the Conference. Contributed papers must be submitted in English and each contributed paper must be preceded by an abstract, not exceeding 300 words. Authors are urged to make use of the IAEA’s Proceedings Paper Template in Word 2000 and its user instructions:

    To download the template, right-click on the icon to the left and select "Save Link As" from the menu. The corresponding Winzip archive contains the template itself as well as the guidelines for using it.

    To read the guidelines on-line, click on the PDF icon to the left.

    Authors of contributed papers are also encouraged to present the substance of their paper in the form of a poster. Guidelines for the Preparation of a Contributed Paper are given in the “IAEA Guidelines for Authors on the Preparation of Manuscripts for Proceedings” and the “IAEA Guidelines for the Preparation of a Poster”.

    The contributed papers must be submitted through one of the official channels (see Section 9) together with the completed Participation Form (Form A) and the Form for Submission of a paper (Form B). Authors should state to which technical session topic their contribution relates (see Section 3). In addition to the copy official submission, an electronic version of the contributed paper, in Word, is required and must be sent by e-mail to K.Dahlgren@iaea.org or sent on diskette to the Scientific Secretariat (see Section 14). The diskette label should identify the paper, the topic and the application used. To permit selection and review, these items must be received at the Scientific Secretariat not later than

    17 May 2002.

    Papers which have been received from the official channels together with the Paper Submission Form B will be selected for inclusion in the Book of Contributed Papers after a review process. The Secretariat reserves the right to exclude papers that do not comply with its quality standards. Papers which are not sent through the official channels and papers arriving after the deadline will not be considered.

    Authors will be informed by 15 July 2002 whether their papers have been accepted for inclusion in the book of contributed papers and, as appropriate, for presentation as a poster.

    8. EXPENDITURES

    No registration fee is charged to participants. The costs for the organization of the Conference is borne by the IAEA and the Host Government through Eletrobras Termonuclear S.A. and Industrias Nucleares Brasileiras.

    As a general rule, the IAEA does not pay for participants’ travel and living expenses. However, limited funds are available to help meet the cost of attendance of qualified selected specialists mainly from Member States eligible to receive technical assistance under the IAEA’s Technical Co-operation Programme. Generally, not more than one travel grant may be awarded to any one country. To apply for a travel grant, please send the Grant Application Form C – typewritten or clearly printed through your appropriate government authority (see Section 9) together with the Participation Form A, and if relevant, the Paper Submission Form B to reach the IAEA at the latest by 17 May 2002. Incomplete or late applications will not be considered. The grants will be lump sums usually covering only part of the cost of attendance.

    9. CHANNELS OF COMMUNICATION

    The Participation Form, the Paper Submission Form and, if applicable, the Grant Application Form must be sent through a participants’ competent official authority (Ministry of Foreign Affairs or national atomic energy authority) for subsequent transmission to the IAEA.

    10. DISTRIBUTION OF DOCUMENTS AND PROCEEDINGS

    A preliminary programme of the Conference will be sent to all officially designated participants well in advance of the meeting and will be available on the Conference website: http://www.iaea.org/worldatom/Meetings/2002/. The final programme and the book of contributed papers will be available upon registration at the Conference.

    The proceedings of the meeting will be published by the IAEA as soon as possible after the meeting.

    11. WORKING LANGUAGE

    The working language of the Conference will be English. All communications, synopses, abstracts and papers must be sent to the Agency in English.

    12. ACCOMMODATION

    Detailed information on accommodation and other administrative details will be sent to all officially designated participants well in advance of the meeting. It will also be available on the Conference website: http://www.iaea.org/worldatom/Meetings/2002/.

    13. VISA

    Designated participants who require a visa to enter Brazil should submit the necessary application to the nearest diplomatic or consular representative of Brazil as soon as possible. Please note that the procedure could take up to three weeks.

    14. CONTACT INFORMATION

    The following persons may be contacted for further information or assistance:

    (a) Scientific issues - Scientific Secretariat (IAEA)

    Ms. K. Dahlgren
    Operational Safety Section, NSNI
    International Atomic Energy Agency
    P.O. Box 100
    Wagramer Strasse 5
    A-1400 Vienna, Austria
    Telephone No.: (+43) 1-2600-22504
    Telefax No.: (+43) 1-26007
    E-mail: K.Dahlgren@iaea.org

    (b) Administrative issues - Conference Organizer (IAEA)

    Ms. Hildegard Schmid
    Conference Service Section, MTCD
    International Atomic Energy Agency
    IAEA-CN-97
    P.O. Box 100
    Wagramer Strasse 5
    A-1400 Vienna, Austria
    Telephone No.: (+43) 1-2600-21316 (or -21311)
    Telefax No.: (+43) 1-26007
    E-mail: Hildegard.Schmid@iaea.org
    (General mail for IAEA: official.mail@iaea.org)

    (c) Conference Site Issues -Local Organization

    Technical matters:
    Mr. E. Selvatici
    Eletrobras Termonuclear S.A.
    Rua da Candelaria, 65 – 8 andar
    CEP: 20091.020 – Centro
    Rio de Janeiro
    Telephone No.: +55(21) 2588 7807
    Fax: +55(21) 2588 7288
    E-mail: edsel@eletronuclear.gov.br

    Organizational matters:
    Mr. L. Soares
    Eletrobras Termonuclear S.A.
    Rua da Candelaria, 65 – 8 andar
    CEP: 20091.020 – Centro
    Rio de Janeiro
    Telephone No.: +55(21) 2588 7037 or 7038
    Fax: +55(21) 2588 7218
    E-mail: Isoares@eletronuclear.gov.br

    15. CONFERENCE WEBPAGE

    Please visit the IAEA conference website regularly for any new and/or updated information regarding this Conference under:

    http://www.iaea.org/worldatom/Meetings/2002/

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