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INTERNATIONAL ATOMIC ENERGY AGENCY

19th IAEA Fusion Energy Conference

Lyon, France
14 - 19 October 2002

PROGRAMME
Book of Abstracts
View Two-page Synopses
Author Instructions, Word Template
Important Information to Authors and Chairpersons
Conference Site Logistics and Hotel Accommodation
Circular letter to Participants

ANNOUNCEMENT AND CALL FOR PAPERS


    1. INTRODUCTION

    Recognizing the increasingly prominent role that energy plays in the world and the expectation that nuclear fusion can provide an abundant energy source, the International Atomic Energy Agency (IAEA) supports the exchange of scientific and technical information on fusion research through conferences, meetings and projects. The 19th IAEA Fusion Energy Conference (FEC 2002) provides a forum for elaborating the excellent progress that is being made in fusion experiments, theory and technological developments. FEC 2002 will be organized in co-operation with the Département de Recherches sur la Fusion Contrôlée, Association Euratom - Commissariat à l´Énergie Atomique (CEA), CEA-Cadarache, Saint-Paul-lez-Durance, France.

    Previous conferences in this series were held in Salzburg (1961), Culham (1965), Novosibirsk (1968), Madison (1971), Tokyo (1974), Berchtesgaden (1976), Innsbruck (1978), Brussels (1980), Baltimore (1982), London (1984), Kyoto (1986), Nice (1988), Washington (1990), Würzburg (1992), Seville (1994), Montreal (1996), Yokohama (1998) and Sorrento (2000).

    2. TOPICS

    OV   Overviews
    EX   Magnetic Confinement Experiments (subtopics see Annex A)
    TH   Magnetic Confinement Theory and Modelling (subtopics see Annex A)
    CT   ITER Co-ordinated Technical Activities
    IF   Inertial Fusion Experiments and Theory
    IC   Innovative Concepts
    FT   Fusion Technology and Power Plant Design
    SE   Safety, Environmental and Economic Aspects of Fusion

    Papers on these topics will be considered for presentation at FEC 2002 if clearly relevant to the development of fusion energy (see attached Scientific Guidelines for Authors - Annex A). A Programme Committee with a representative international membership will be responsible for the selection of papers, the arrangements of conference sessions and the overall scientific content of the conference. The Programme Committee will meet in May 2002 at IAEA Headquarters in Vienna, Austria.

    3. PARTICIPATION

    To participate in the conference, please send a completed Participation Form A (attached) to the appropriate government authority for subsequent transmission to the IAEA. A participant will be accepted only if the Participation Form is transmitted to the IAEA by one of the official channels (see Section 6). Participants whose nominations have been received by the IAEA will receive further information by airmail about three months before the conference.

    4. SYNOPSES AND ABSTRACTS

    Anyone wishing to present a paper or poster during this conference must submit a two page synopsis and an abstract, both in electronic format (no paper copies should be submitted) directly to the IAEA. The synopses (in Portable Document Format - PDF) and abstracts must be submitted through the IAEA´s web browser based, password protected file submission system, called LISA 2002 (follow carefully the Instructions for Electronic Submission of Two Page Synopses and Abstracts - Annex B). Authors must further submit the following forms to their appropriate government authority (see Section 6) for transmission to the IAEA in time for them to be received by the IAEA by 12 April 2002.

    • Participation Form A (attached)
    • Form B for Submission of a Paper (attached)

    The electronically received two page synopsis will be considered by the Programme Committee only if the Participation Form A and Paper Submission Form B have been received by the IAEA from official government channels.

    5. EXPENDITURES

    The costs for the organization of the conference are borne by the Host Government and the IAEA. No registration fee is charged to participants.

    As a general rule, the IAEA does not pay for participants´ travel and living expenses. However, limited funds are available to help meet the cost of attendance of selected specialists, mainly from developing countries with low economic resources. Generally, not more than one travel grant may be awarded to any one country. To apply for a travel grant, please send the Grant Application Form C (attached) - typewritten or clearly printed, through your appropriate government authority (see Section 6) together with the Participation Form (Form A), and the Paper Submission Form (Form B) and other relevant material in time for these materials to reach the IAEA at the latest by 12 April 2002. Travel grants will be awarded only to authors of accepted papers. Incomplete or late applications will not be considered. The grants will be lump sums usually covering only part of the cost of attendance.

    6. CHANNELS OF COMMUNICATION

    The Participation Form A, the Paper Submission Form B and, if applicable, the Grant Application Form C have to be sent through the participant´s competent official authority (Ministry of Foreign Affairs, national atomic energy authority or, for ITER participants, the ITER organization) for subsequent transmission to the IAEA.

    7. POST-DEADLINE PAPERS

    A limited number of papers will be considered for post-deadline acceptance. To be considered, a paper must meet the following criteria:

    • It deals with subject matter appropriate for this conference.
    • It presents new experimental or theoretical data, or technology development, of sufficient importance to attract wide-ranging interest among the conference participants.
    • It is submitted with Paper Submission Form B (see Section 4) and government endorsement (see Section 6).
    • A two page synopsis has been sent by e-mail as a file attachment to U. Schneider, IAEA, before 27 September 2002; e-mail: u.schneider@iaea.org (PDF files only).

    The Programme Committee will meet in Lyon on 14 October 2002 to consider the post-deadline submissions. Authors will be notified promptly about the acceptance or rejection of their papers. Time has been allocated for up to three oral post-deadline papers on the afternoon of 18 October 2002, and post-deadline poster papers will be presented on the morning of that day, so post-deadline paper authors should be prepared to give either an oral presentation or a poster. The full manuscripts for the proceedings must follow the same guidelines as for regular papers (see Section 8(b) below), only the deadline for submission will be set to a later date.

    8. PAPERS AND CONFERENCE PROCEEDINGS

    (a) Acceptance of papers

    Authors will be notified by e-mail in June 2002 whether their papers have been accepted for oral presentation or for presentation as a poster and will be informed of the assigned paper number and session of presentation.

    (b) Submission of full manuscripts

    Specifications for the layout and electronic format (PDF) of the full manuscripts and for the preparation of posters will be sent to all main authors of accepted papers. These specifications will also be posted on the FEC 2002 web site when available. The full manuscripts must be submitted through LISA 2002 in the same way as the two page synopses (see Annex B). LISA 2002 will be reopened for submission of accepted papers on 2 September 2002. The deadline for electronic submission of the full papers in PDF is 4 October 2002. Papers received after that deadline will not be accepted for presentation. Authors who might need editorial help are encouraged to contact the English Editor, Ms. Marianne Spak (e-mail: m.spak@iaea.org) before or during the conference.

    The specifications and instructions for preparing the full manuscripts will be similar to those for the FEC 2000 proceedings; they are still available on the Internet in PDF: http://www.iaea.org/programmes/ripc/physics/.

    (c) Publication of proceedings

    The papers will be published by the IAEA as unedited proceedings in electronic format only on CD-ROM and on the IAEA Physics Section web site as soon as possible after the conference (http://www.iaea.org/programmes/ripc/physics/). This web site already contains the FEC 2000 and FEC 1998 proceedings.

    (d) Publication in the Nuclear Fusion journal

    In addition to preparing their papers for publication in the electronic conference proceedings, authors of accepted papers are strongly encouraged to submit their manuscripts for possible publication in the Nuclear Fusion journal. Authors should bear in mind that the page limits established for the electronic conference proceedings do not apply to the journal, and that revised and expanded versions of conference papers may be submitted.

    9. WORKING LANGUAGE

    The working language of the conference is English. All communications, synopses, abstracts and full manuscripts must be sent to the IAEA in English.

    10. DISTRIBUTION OF DOCUMENTS

    The preliminary programme and the Book of Abstracts will be posted on the FEC 2002 web site in June 2002, the final programme in October 2002. The final programme booklet and the printed Book of Abstracts will be made available to participants upon registration in Lyon. Preprints of complete papers will not be available unless provided by the authors.

    11. ACCOMMODATION

    Detailed information on accommodation and other items will be sent to all designated participants well in advance of the conference and will also be made available on the FEC 2002 web site when available.

    12. VISA

    Please find out whether you need a visa (Schengen visa) to enter France and submit the necessary application to the nearest diplomatic or consular representative of France as early as possible (please note that this procedure may take three or four weeks).

    13. CONTACT INFORMATION

    The following persons may be contacted for further information or assistance:

    (a) Administrative Issues - Conference Organizer

    Ms. Hildegard Schmid
    Conference Service Section, MTCD
    International Atomic Energy Agency
    IAEA-CN-94
    P.O. Box 100
    Wagramer Strasse 5
    A-1400 Vienna, Austria
    Telephone No.: (+43) 1-2600-21316 (or -21311)
    Telefax No.: (+43) 1-26007
    E-mail:
    hildegard.schmid@iaea.org
    (General mail for IAEA: official.mail@iaea.org)

    (b) Scientific Issues - Scientific Secretary (submission of two page synopses, abstracts and full manuscripts, conference programme)

    Ms. Ursula Schneider
    Physics Section, NAPC
    International Atomic Energy Agency
    P.O. Box 100
    Wagramer Strasse 5
    A-1400 Vienna, Austria
    Telephone No.: (+43) 1-1752600-21707 (or -21756)
    Telefax No.: (+43) 1-26007
    E-mail: u.schneider@iaea.org
    n.pawel@iaea.org (in case you receive my out-of-office reply)

    (c) Editorial Issues - English Editor

    Ms. Marianne Spak
    Publishing Section, MTCD
    International Atomic Energy Agency
    P.O. Box 100
    Wagramer Strasse 5
    A-1400 Vienna, Austria
    Telephone No.: (+43) 1-2600-22499
    Telefax No.: (+43) 1-26007
    E-mail: m.spak@iaea.org

    (d) Conference Site Issues

    Host Government Official
    Mr. Jean-Michel Bottereau

    Association Euratom-CEA
    CEA-Cadarache
    F-13108 Saint-Paul-lez-Durance Cédex, France
    Telephone No.: (+33) (0) 442 25 47 55
    Telefax No.: (+33) (0) 442 25 64 21
    E-mail: jean-michel.bottereau@cea.fr

    Host Government Official Secretary
    Ms. Maura Di Martino
    Association Euratom-CEA
    CEA-Cadarache
    F-13108 Saint-Paul-lez-Durance Cédex, France
    Telephone No.: (+33 (0) 442 25 48 50
    Telefax No.: (+33) (0) 442 25 64 21
    E-mail: maura.di-martino@cea.fr

    14. SATELLITE MEETINGS

    Deadline for Booking Requests: 13 September 2002 For booking and information please contact:

    Ms. Veronique Poli
    Association Euratom-CEA
    CEA-Cadarache
    F-13108 Saint-Paul-lez-Durance Cédex, France
    Telephone No.: (+33) (0) 442 25 62 60
    Telefax No.: (+33) (0) 442 25 62 55
    E-mail: veronique.poli@cea.fr

    15. CONFERENCE WEBSITES

    (a) It is recommended to visit the conference web sites regularly for checking new or updated information. The conference web site addresses are:

    IAEA: http://www.iaea.org/worldatom/Meetings/2002
    (look for 19th IAEA Fusion Energy Conference)
    Tenative List of Sessions
    Tentative Timetable
    CEA-Cadarache: http://www-fusion-magnetique.cea.fr/iaea2002/home.htm

    (b) Electronic submission of two page synopses and abstracts (5 March - 12 April 2002) and full manuscripts (2 September - 4 October 2002):

    LISA 2002: http://www.iaea.org/programmes/ripc/physics/fec2002

    (c) The following information will be posted on the FEC 2002 web sites:

    January 2002 Conference announcement and annexes; Forms A, B and C
    February 2002 Instructions for submission of two page synopses and abstracts
    February 2002 Sample two page synopsis and templates (Word, LaTeX)
    June 2002 Preliminary programme, Book of Abstracts
    June 2002 General information and conference site
    June 2002 Hotel reservation form
    July 2002 Author instructions for full manuscripts and templates (Word, LaTeX)
    When available Satellite meetings
    October 2002 Final programme

    16. DEADLINES

    12 April 2002 Forms A, B and C
    12 April 2002 Electronic submission of abstracts and two page synopses
    2 August 2002 Hotel reservation
    13 September 2002 Registration of satellite meetings
    27 September 2002 Submission of post-deadline papers (2-page sysnopses)
    4 October 2002 Submission of full manuscripts

    ANNEX A

    ANNEX B

    Sample for Abstract Submission

    Sample Extended Synopses

    Form A

    Form B

    Form C


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