THE IAEA RESEARCH CONTRACT PROGRAMME

II. GENERAL CONDITIONS OF CONTRACTS AND AGREEMENTS

Period of contract or agreement

All research contracts are normally awarded for a period of one year, renewable up to the total project period. Research agreements are awarded for the duration of the CRP.

Reports

Each contractor must submit a final report at the end of the contract. Should a contract be renewed one or more times, the requirement for a final report is waived until the end of the final year of contract. However, a progress report must accompany each renewal application. Agreement holders must submit a report at each research co-ordination meeting.

Conditions of payment under contracts

The timetable of the Agency's payments is arranged when the contract is negotiated. Cash payments are normally made to the contractor for all expenses covered under the contract, except in the case where the Agency is requested to procure equipment or incur some other expenditure on behalf of the contractor; in this case the portion of the total amount designated for such purposes is withheld.

Payment is normally made in two equal instalments, the first being made at the outset of the contract and the second upon the successful completion of the work envisaged in the contract. Should one or more renewals of contract be granted, one half of the amount is normally paid at the outset of the renewal contract and the second half upon the successful completion of the work envisaged under that contract. Under contracts providing purchase of equipment by the Agency on behalf of the contractor only one cash payment will be made at the outset of the contract. The Agency reserves the right to pay to institutions 60% of the first cash payment due in the currency of the Member State. Second and final cash payments for each contract or renewal are made upon receipt and Agency evaluation of the progress or final report. Funds awarded under research contracts remain available for three years (the year in which the contract was awarded, plus two further years). Funds will not be paid to a Contractor after the expiry of the three-year period. All efforts should be made to submit required reports in a timely manner.

Publication of results and patent rights

Publication, either by the institution or the Agency, of the results of work performed under research contracts and agreements is recognized as being normally the most appropriate and effective way of bringing these results to the notice of other scientists. The Contractor must acknowledge the Agency's support of the work in any publication. Appropriate provision for patent rights is also made in the contract/agreement.

Provision of equipment

The Contractor may wish to use a portion of the funds provided by the Agency for the purchase of equipment required in connection with the contract. Only items relating to the project concerned can be purchased from the funds provided by the Agency. These items can be purchased directly by the Contractor or, upon request, procurement of equipment items can be arranged by the Agency in cases where this expedites their supply. Funds reserved for purchase of project related supplies and equipment by the Agency on behalf of the contractor are transferred to a Trust Fund in which they remain until all foreseen purchases are made.

Other provisions

Each contract/agreement provides that the Agency shall not be liable for any death, injury or damage arising out of the execution of the research project; as a rule, a clause is included requiring the Contractor or Agreement holder to hold the Agency harmless from any damage suits. Provision is also made for settlement of disputes, usually by arbitration, and for the adoption by the Contractor of the applicable health, safety and other standards.

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