IAEA Procurement Notices
The Office of Procurement Services Overview
The International Atomic Energy Agency issues over 8,000 purchases orders and contracts with a total value of US $75 million for supply of goods and services every year. Over half of these orders are for delivery to IAEA Member States in Africa, Asia, Eastern Europe, and Latin America in support of IAEA field projects. The remainder are for delivery to IAEA's Headquarters in Vienna, Austria and its Laboratories at Seibersdorf, Austria, and Monaco.
Headquarters deliveries consist of computer and office equipment and supplies; specialized equipment for the Agency's nuclear safeguards operations; and scientific equipment for use at the Agency's Laboratories. Field deliveries are of a wide range of nuclear, radiation detection, laboratory, and field project equipment
Procurement Notices can be accessed at the United Nations Global Marketplace.
In preparing your offer, you should take into account the international status of the IAEA and consider the following:
- You must accept IAEA's General Conditions for Goods and General Conditions for Services. No other terms can be accepted.
- An order may be issued without further negotiation so your offer should be made on the best commercial terms. The IAEA reserves the right to accept the whole or part of any offer, to reject all offers, or enter into negotiation with the lowest technically acceptable bidder.
- Offers for field projects typically must include fixed price freight costs CPT destination via airfreight. Orders for delivery to IAEA Headquarters and Laboratories shall be delivered DDU destination. Freight insurance will be covered by the IAEA.
- IAEA standard payment terms are payment by check or bank transfer net 30 days after receipt of invoice and shipping documents for CPT terms or upon delivery for DDU terms. In the event installation of the equipment is required, IAEA's standard terms are 80 percent of the equipment costs and all of the fixed freight costs on shipment. The balance will be paid upon certification of acceptance by the end user. For high value contracts with several milestones, a non-standard payment schedule may be negotiated. IAEA does not prepay orders and does not issue letters of credit.
- In the event functional equipment is being offered, you must provide the name, address, and telecommunications numbers for the nearest service representative. Offers for equipment should also include:
- Sets of manuals in English (or other language if specified).
- Essential accessories and supplies to allow immediate operation of equipment.
- Complete set of cables for interconnection of all electronic units.
- You must indicate acceptance of Warranty in accordance with IAEA General Conditions with a minimum warranty period of twelve (12) months.